Accreditation Evidence Tracker
Stop preparing for accreditation visits with a shared drive full of folders.
What changes when you build this
The gaps you're living with today,
and what this tool fixes.
Problems
- Evidence lives in a shared drive with no tracking of what's been uploaded vs. what's still needed
- Standard-to-evidence mapping is maintained in a separate document that gets out of sync with the actual files
- Department owners are assigned verbally and there's no tracking of whether they've contributed
- Self-study team meetings are spent asking "did you upload that yet?" instead of reviewing content
- When the accreditation visit date moves, nobody adjusts the internal deadlines
Solutions
- Every accreditation standard mapped to required evidence with clear descriptions and acceptance criteria
- Evidence uploads linked directly to standards so there's no gap between the map and the actual files
- Owners assigned per standard with completion status and deadline tracking
- Readiness dashboard shows percentage complete by standard, by department, and overall
- Timeline view with adjustable deadlines that cascade when the visit date changes
What the data model looks like
Refine generates this table structure from your
prompt. Edit columns, types, and relationships after.
100%
Mistakes to avoid
These are the failure patterns teams hit most often
when building this.
Evidence map disconnected from filesFix: Link uploads directly to standards in the tool. No separate shared drive to keep in sync.
Evidence map disconnected from files
Fix:Link uploads directly to standards in the tool. No separate shared drive to keep in sync.
Owners assigned but not accountableFix: Track completion per owner with deadline reminders and escalation to the self-study chair.
Owners assigned but not accountable
Fix:Track completion per owner with deadline reminders and escalation to the self-study chair.
Evidence quality not reviewedFix: Add a review step where the self-study team approves evidence before it's marked complete.
Evidence quality not reviewed
Fix:Add a review step where the self-study team approves evidence before it's marked complete.
Visit date changes but deadlines don'tFix: Set deadlines relative to the visit date. When the date moves, all internal deadlines recalculate.
Visit date changes but deadlines don't
Fix:Set deadlines relative to the visit date. When the date moves, all internal deadlines recalculate.
Self-study meetings wasted on status checksFix: Use the readiness dashboard as the meeting agenda — focus on standards that are behind, not status updates.
Self-study meetings wasted on status checks
Fix:Use the readiness dashboard as the meeting agenda — focus on standards that are behind, not status updates.