Headcount Planning Dashboard
Stop planning headcount in spreadsheets that break every quarter.
What changes when you build this
The gaps you're living with today,
and what this tool fixes.
Problems
- Headcount plans live in spreadsheets that go stale the day after the planning meeting
- HR spends 2+ hours per week reconciling open requisitions against approved budgets
- Hiring managers submit backfill requests over Slack with no visibility into remaining budget
- Finance asks for a headcount snapshot every month and gets a different number each time
- Nobody catches over-hiring in one department until the quarterly budget review
Solutions
- One dashboard shows every approved, open, and filled position across all departments
- Budget consumed vs. remaining updates automatically as requisitions move through stages
- Hiring managers submit and track requisitions in the same tool HR uses to approve them
- Finance gets a live headcount-to-budget view without requesting a manual report
- Department-level caps and alerts prevent over-hiring before it happens
What the data model looks like
Refine generates this table structure from your
prompt. Edit columns, types, and relationships after.
100%
Mistakes to avoid
These are the failure patterns teams hit most often
when building this.
Spreadsheet driftFix: Use a live database as the single source; retire the shared spreadsheet after migration.
Spreadsheet drift
Fix:Use a live database as the single source; retire the shared spreadsheet after migration.
Stale requisitions nobody closesFix: Auto-flag requisitions open 60+ days past target start and require a keep-or-cancel decision.
Stale requisitions nobody closes
Fix:Auto-flag requisitions open 60+ days past target start and require a keep-or-cancel decision.
Budget overruns caught too lateFix: Set department-level budget caps with alerts at 80% and 100% utilization.
Budget overruns caught too late
Fix:Set department-level budget caps with alerts at 80% and 100% utilization.
No hiring manager accountabilityFix: Assign every requisition an owner and surface unassigned roles on the dashboard.
No hiring manager accountability
Fix:Assign every requisition an owner and surface unassigned roles on the dashboard.
Backfill requests lost in SlackFix: Route all headcount requests through a submission form that creates a requisition record automatically.
Backfill requests lost in Slack
Fix:Route all headcount requests through a submission form that creates a requisition record automatically.