Offer Approval Workflow
Stop losing candidates to slow approvals.
What changes when you build this
The gaps you're living with today,
and what this tool fixes.
Problems
- Offers require 3-4 approvals across hiring manager, compensation, and finance — and nobody knows whose inbox it's stuck in
- Recruiters follow up manually via Slack and email, spending 30+ minutes per offer just tracking status
- Compensation exceptions need VP sign-off but there's no clear escalation path, so they sit for days
- Candidates drop out because offer turnaround takes 5-7 business days when competitors move in 48 hours
- Audit asks "who approved what and when?" and the answer lives across email threads, Slack messages, and calendar invites
Solutions
- One approval queue shows every pending offer, who owns the next action, and how long it's been waiting
- Automated routing sends each offer to the right approver chain based on role level and compensation band
- SLA timers flag stalled approvals after 24 hours and escalate to the next level automatically
- Recruiters see real-time status without sending a single follow-up message
- Every approval, rejection, and revision is logged with timestamp and approver for instant audit responses
What the data model looks like
Refine generates this table structure from your
prompt. Edit columns, types, and relationships after.
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Mistakes to avoid
These are the failure patterns teams hit most often
when building this.
Unclear approval chainsFix: Map approval routing rules by role level and comp band before go-live — don't rely on tribal knowledge.
Unclear approval chains
Fix:Map approval routing rules by role level and comp band before go-live — don't rely on tribal knowledge.
Silent stalls at financeFix: Set a 24-hour SLA timer per approval step with automatic escalation to the approver's manager.
Silent stalls at finance
Fix:Set a 24-hour SLA timer per approval step with automatic escalation to the approver's manager.
Comp exceptions without contextFix: Require a justification field for any offer outside the standard band so approvers can act without follow-up.
Comp exceptions without context
Fix:Require a justification field for any offer outside the standard band so approvers can act without follow-up.
No candidate communication loopFix: Add a recruiter-facing status view so they can proactively update candidates instead of waiting for internal pings.
No candidate communication loop
Fix:Add a recruiter-facing status view so they can proactively update candidates instead of waiting for internal pings.
Missing audit trailFix: Log every status change with approver name, timestamp, and any attached comments automatically.
Missing audit trail
Fix:Log every status change with approver name, timestamp, and any attached comments automatically.