Contract Renewal Tracker
Stop losing money to missed renewals.
What changes when you build this
The gaps you're living with today,
and what this tool fixes.
Problems
- Renewal dates live in spreadsheets, email threads, and contract PDFs — nobody has a single source of truth
- Finance discovers a lapsed contract 2+ weeks after it expired because the ops team assumed legal was tracking it
- Auto-renewal clauses trigger on unfavorable terms because review windows pass without anyone noticing
- 3+ people touch each renewal but nobody owns the end-to-end process
- Quarterly contract reviews take hours to assemble because data is scattered across departments
Solutions
- One dashboard shows every contract's renewal date, owner, and status in real time
- Expiration alerts fire 90, 60, and 30 days out so the right person starts the review early
- Auto-renewal contracts are flagged with opt-out deadlines so the team can renegotiate or cancel in time
- Each contract has a single assigned owner with a visible handoff trail from ops to legal to finance
- Contract portfolio reports are always current — no more assembling spreadsheets before quarterly reviews
What the data model looks like
Refine generates this table structure from your
prompt. Edit columns, types, and relationships after.
100%
Mistakes to avoid
These are the failure patterns teams hit most often
when building this.
No single owner per contractFix: Assign one renewal owner at contract creation and make it a required field — not optional metadata.
No single owner per contract
Fix:Assign one renewal owner at contract creation and make it a required field — not optional metadata.
Alerts fire too lateFix: Set the first alert at 90 days out. By 30 days most enterprise contracts can't be renegotiated in time.
Alerts fire too late
Fix:Set the first alert at 90 days out. By 30 days most enterprise contracts can't be renegotiated in time.
Auto-renewals slip throughFix: Flag every auto-renewal clause at import and set a separate opt-out deadline alert earlier than the renewal date.
Auto-renewals slip through
Fix:Flag every auto-renewal clause at import and set a separate opt-out deadline alert earlier than the renewal date.
Stale contract recordsFix: Add a 'last reviewed' timestamp and surface contracts untouched for 6+ months in a weekly digest.
Stale contract records
Fix:Add a 'last reviewed' timestamp and surface contracts untouched for 6+ months in a weekly digest.
Legal bottleneck on reviewsFix: Route only contracts above a dollar threshold to legal. Let ops handle straightforward renewals directly.
Legal bottleneck on reviews
Fix:Route only contracts above a dollar threshold to legal. Let ops handle straightforward renewals directly.