Leave Tracker
Your leave policy, your approval rules.
What changes when you build this
The gaps you're living with today,
and what this tool fixes.
Problems
- Employees submit leave in email, Slack, and a shared spreadsheet — and none of them sync with actual balances
- Managers approve requests without seeing who else on the team is already off that week
- HR spends 30+ minutes per pay period reconciling leave balances across disconnected systems
- Requests sit unanswered for 3+ days because there's no routing to the right approver
- End-of-year carryover and compliance reporting means exporting from 3 sources and praying the numbers match
Solutions
- One system of record for every leave request, with balances updated in real time
- Team calendar shows who's out so managers approve with full visibility into coverage gaps
- Automatic routing sends requests to the correct approver based on department and leave type
- Requests that sit idle past a threshold trigger escalation — no more silent waiting
- Carryover balances, usage reports, and audit history live in one place, always export-ready
What the data model looks like
Refine generates this table structure from your
prompt. Edit columns, types, and relationships after.
100%
Mistakes to avoid
These are the failure patterns teams hit most often
when building this.
Overlapping approvalsFix: Show a team calendar overlay on the approval screen so managers see conflicts before clicking approve.
Overlapping approvals
Fix:Show a team calendar overlay on the approval screen so managers see conflicts before clicking approve.
Stale balancesFix: Sync balances from your source of truth on a schedule — never let employees see a cached number.
Stale balances
Fix:Sync balances from your source of truth on a schedule — never let employees see a cached number.
Missing approver routingFix: Require a default approver per department so requests never land in an unmonitored queue.
Missing approver routing
Fix:Require a default approver per department so requests never land in an unmonitored queue.
No audit trailFix: Log every status change with timestamp and actor so compliance reviews are a query, not a fire drill.
No audit trail
Fix:Log every status change with timestamp and actor so compliance reviews are a query, not a fire drill.
Policy mismatches across locationsFix: Store leave policies per location or entity and validate requests against the correct policy at submission time.
Policy mismatches across locations
Fix:Store leave policies per location or entity and validate requests against the correct policy at submission time.